Please read these Terms of Service (“Terms”) carefully prior to accessing or using our website, located at https://pinetool.ai and our tool for Organizers (hereinafter together referred to as “PINE”). These Terms contain important information about your legal rights and obligations.
Note, by accessing or using PINE, you represent and warrant that you have read, understand, have the legal capacity to and hereby agree to be legally bound by and to comply with these Terms in full. If you do not agree with these Terms, please, do not continue to use PINE.
PINE is operated and owned by PINE Events, Inc. (reg. No. 7046468), registered at 160 Greentree DR STE 101, Dover, Kent, Delaware, 19904, USA (which we may refer to as “PINE Events, Inc.”, “we,” “us,” or “our”).
Our collection and use of personal data in connection with your access to and use of PINE is described in our Privacy Notice.
Except as otherwise provided, these Terms are subject to change at any time. In case of material changes affecting your use of PINE or your legal rights as a user of PINE, we’ll notify you prior to the changes’ effective date by posting a notice on PINE or sending a notification to the email provided to us by you. It is your responsibility to check periodically for any changes we make to the Terms. Your continued use of PINE after any changes have been implemented constitutes acceptance by you of such change(s).
If you have any questions or comments about these Terms of Service or PINE, please contact us at firstname.lastname@example.org.
These Terms and any policies, including our Privacy Notice and any operating rules posted on PINE constitute the entire legally binding agreement and understanding between you (“you“, “User” or “Organizer”) and PINE Events, Inc., governing your access to and use of PINE (“Agreement”). Our Privacy Notice and other policies applicable to your use of PINE are incorporated by reference into this Agreement.
⎸Please note, that these Terms are binding upon Organizers, the users of the PINE tool for Organizers, holding events and ⎸managing applications for such events in PINE. If you are an Attendee of such events, other Terms of Service are applicable to ⎸you. Click here to read.
This Agreement supersedes all prior or contemporaneous communications and proposals, whether oral or written, between the parties with respect to such subject matter.
When you use PINE you hereby declare and warrant that:
- according to your local jurisdiction you are of legal age and eligible to enter into the Agreement;
- according to your local jurisdiction you have no restriction to use PINE;
- you comply with these Terms and all applicable laws and regulations.
A printed version of these Terms shall be admissible in judicial or administrative proceedings based on or relating to use of PINE to the same extent and subject to the same conditions as other business documents and records originally generated and maintained in printed form.
In order to use the full range of features offered by PINE you may register a personalized account for Organizer (“Account”) by providing your email address and creating a password. You agree to receive a confirmation email to the indicated address.
You must provide accurate, current and complete information during the registration process and keep your profile information up-to-date at all times. More information about your data see in our Privacy Notice.
By registering an Account on behalf of a legal entity you represent and warrant that you have the authority to legally bind that entity and grant us all permissions and licenses provided in these Terms.
As an owner of Account you can invite to access and use your Account in limited functionality the Administrator and/or Content Manager by entering their email addresses in section “Team Members”, as well as Collaborators – in section “Settings” (“Invited Members”). You agree that all rules applicable to your Account will apply to all third parties to whom you grant access to your Account. Nevertheless, please note that you are responsible for maintaining the confidentiality of your login credentials you or the Invited Members use to log in for PINE, and you are solely responsible for all activities that occur under those credentials. At any time you can remove the Invited Members from your team and they will no longer have access to your Account.
It is your responsibility to ensure that your use of PINE and Account does not contravene applicable laws, rules, or regulations.
If you know or have any reason to suspect that someone has gained access to your Account without your authorization, or your credentials have been lost, stolen, misappropriated, or otherwise compromised, please immediately notify PINE Events, Inc. to the following email: email@example.com.
To irreversibly terminate your Account you can use the Account settings and press “Delete your account”. You understand that upon deletion you and the Invited Members will no longer have access to PINE tool features and any Account data, including the Attendees’ data.
PINE for Organizers provides its users with a set of tools for event management that enables Organizers to create Events in a branded Event Application for Attendees (“Services”). Creating an Event in PINE means designing the customized tool for the Attendees’ PINE App (available in App Store and Google Play), using which they will be able to:
- see the schedule and map of your Event,
- get acquainted, communicate and meet other Attendees,
- share content and ideas,
- receive push notifications from you,
- participate in live polling and session rating, and
- use other features as set by you in your Organizer’s tool.
The scope of PINE Services rendered to the Organizers may vary depending on the latter’s choice of features made for a particular Event.
Upon creation of your Account you can proceed to creating your Event or request a personalized demo to get access to the range of PINE Services as described below, save for the possibility to post the Event for the Attendees, interact with the Attendees and use Add-ons. The demo is not subject to any Service Fees. The Event created in demo will not be accessible or visible to anyone except you and the Invited Members.
PINE Events, Inc. does not participate in creation, organization or hosting of any events and does not sell any tickets to such events, unless it is expressly stated otherwise in the description of an Event.
To create an Event you need to enter its details, including its title, description, date, location etc. You understand that you are solely responsible for the accuracy, correctness and reliability of such Event details and we are not obliged to review any information provided by you and handle any user requests to that effect. PINE also enables the Organizers to customize their Events by uploading covers, logos, images and other content, subject to section “Content and intellectual property rights” hereof.
The Organizers may invite the Attendees to the Events by:
- uploading the Attendees’ personal data to the “Attendees” section of PINE tool, thereby the added Attendees will receive notifications to the indicated contact details inviting them to download PINE Application;
- sharing with Attendees the event code or QR code using which they will be able to find the Event in PINE Application;
- sending invitations to Attendees’ contact details with “magic” links to access the Event or download PINE Application through App Store or Google Play.
As soon as the Attendee registers with PINE for your Event other Attendees will be able to acknowledge each other’s profile information, unless you enable the Attendees to use the “Incognito Mode” making the Attendee’s profile unavailable for other users.
You can import all the personal data of the Attendees having regard to our Privacy Notice for the Organizers.
Adding sessions, Event Map and profiles of speakers and exhibitors
The Organizer can create for the Attendees a schedule of sessions indicating its date, time, location, description, the speakers involved, attach files with additional information on such sessions and speakers, as well as the Event Map disclosing the location of participating exhibitors. Therefore, the Organizers are responsible for creating the profiles of speakers and exhibitors based on the information exchanged between them and the Organizers. You represent and warrant that you have received all necessary permissions and licenses to distribute such information and content, including any personal data contained therein.
Content and communication with Attendees
The PINE tool enables the Organizers and the Attendees to interact with each other by posting messages in Activity Stream, making Announcements through the push notifications and delivering information to the Attendees’ emails or through PINE messenger. Please note that your content sharing and communication shall be subject to the “Content and intellectual property rights” and “Electronic communications” sections of these terms.
The Organizers can use the PINE tool to give the Attendees the opportunity to connect and network with each other by setting up meetings during the Event. The Attendees will have access to the convenient schedule of meetings at locations created by you in PINE tool, whereas the Organizer will be able to collect the statistics of Attendees interaction, including the number of requested, pending, confirmed and declined meetings.
PINE Analytics module enables the Organizers to measure the Attendees engagement, by using the real-time event reporting dashboard that provides insightful metrics to help the Organizers gauge event performance and see how you are tracking against your key benchmarks. The metrics may include the number of Attendees, the arranged and confirmed meetings, the created and shared cards, the rates of sessions etc. PINE Events Inc. is not responsible for your decisions based on Analytics results and how you use it.
Although the Organizers cannot sell tickets through PINE, you can connect the ticketing services as offered in “Ticketing” section of PINE tool or such other custom ticketing service in accordance with the given instructions. Please be aware that as soon as you connect such third-party services, you and the Attendees of your Events are subject to the Terms of Service, Privacy Policies and other policies of such third-party service providers. PINE Events, Inc. is not responsible for any transactions or personal data processed in connection with such third-party services.
Some features of PINE are made available for you subject to additional payment (as described in “Service Fees”):
- Sponsor ads: enables the Organizer to maximize the revenue from your Event by using ad space and collect the engagement data on how the Attendees interact with sponsored banners. Based on the Organizer’s separate agreements with sponsors, you can create interactive sponsor profiles, advertisements and fun splash screens which appear in the Attendees’ PINE Application. You represent and warrant that you have received all necessary permissions and licenses from the sponsors to distribute such content, including any personal data contained therein.
Creating an Organizer’s Account and using demo is free of charge, however, PINE Events Inc. charges Organizers for its Services (the “Service Fees”) per one Event.
Upon creating an Event in PINE tool to make it available to the Attendees in PINE Application you will be charged for PINE Services with a fee of $799 (United States dollars) as indicated in “Billing” section of PINE tool.
For using Add-ons for your Event you will be additionally charged with:
- $1000 for five sponsor profiles and $199 (United States dollars) for each additional sponsor profile, in case you use “Sponsor ads” feature.
Please note, if your local currency is different from the currency in which the prices are quoted, your bank will apply the exchange rate applicable per the date of purchase, which is beyond our control.
All Service Fees are exclusive of all taxes, levies, or duties imposed by taxing authorities, and you shall be responsible for payment of all such taxes, levies, or duties, excluding only United States (federal or state) taxes on PINE Events Inc. income.
Any Service Fees paid to PINE Events, Inc. by the Organizer are not subject to return or refund, unless otherwise agreed in writing.
PINE Events, Inc. reserves the right to change the Service Fees at any time, subject to providing users with adequate notice of any fee changes before they become effective. Your continued use of the Services after the effective date of such change will constitute your agreement to pay the updated Service Fees.
The amount of charged fees may also vary pursuant to separate written agreements between PINE Events, Inc. and particular Organizers prevailing these Terms.
Content and intellectual property rights
PINE is owned and controlled by PINE Events, Inc.. Unless otherwise agreed in writing, all materials in PINE, including text, graphics, information, images, designs, icons, photographs, video, sounds, music, computer code, any other materials and the intellectual property rights in such materials (collectively, the “Content”), are owned, controlled and/or licensed by PINE Events, Inc. or included in PINE with the permission of the relevant owner and are protected by copyright and other national and international intellectual property rights.
Certain trademarks, trade names and logos used or displayed on PINE are registered and unregistered trademarks and trade names of PINE Events, Inc. and/or of relevant holder(s) and may not be copied, imitated or used, in whole or in part, without the prior written permission of PINE Events, Inc. or the applicable trademark holder(s). In case you download or copy the Content and other downloadable materials displayed in PINE, no right, title or interest in any downloaded or copied Content is transferred to you as a result of any such downloading or copying. You agree not to change or delete any ownership notices from materials downloaded or printed from PINE.
Subject to your compliance with these Terms, PINE Events, Inc. grants you a limited, personal, non-exclusive, non-sublicensable, revocable, non-transferable, worldwide license to (i) use PINE on your personal device(s) in the manner provided for in these Terms; and (ii) access and view any Content made available in or through PINE and accessible to you.
Without the prior written permission of PINE Events, Inc., you may not frame, or make it appear that a third-party website or service is presenting or endorsing, any of the Content, or incorporate any intellectual property of PINE Events, Inc., PINE users or any of their licensors into another website or other service.
To request permission to place a link on your website to enable users to click through from your website to PINE, please send your name, address, website URL, and nature of the website to firstname.lastname@example.org.
PINE Events, Inc. reserves the right to monitor your use and to alter or revoke this license or your access to the Content at any time and for any reason without prior notice. PINE Events, Inc. allowing you this limited use does not constitute a waiver of any of PINE Events, Inc.’s rights to the Content. You are also advised that we are determined to enforce our intellectual property rights to the fullest extent of the law, including through civil remedies and criminal prosecution.
When creating the Events and using PINE the Organizers may:
- (1) upload, create, display, publish and distribute the elements of their branding, including trademarks, logos, trade names, texts, images, designs, graphics, icons or other materials and information (“Organizer’s Content”),
- (2) access and view the Content uploaded, published, distributed, displayed by other PINE users (“User Content”) and any Content that PINE Events, Inc. itself makes available through PINE.
For the purposes provided in these Terms as between you and PINE Events, Inc., you own the Organizer’s Content and information that you submit or post to PINE, and you are only granting PINE Events, Inc. and our affiliates for a period of your Account existence a limited, revocable, non-exclusive, sub-licensable, transferable, royalty-free, worldwide license to access, use, copy, modify, distribute, publish, store, cache and process the information and User Content that you provide through PINE, without any further consent, notice and/or compensation to you or others.
When you create or make available any Organizer’s Content, you thereby represent and warrant that:
- (1) The creation, distribution, public display and the accessing, downloading, or copying of your Organizer’s Content does not and will not infringe the proprietary rights, including but not limited to the copyright, patent, trademark, trade secret, or moral rights of any third party.
- (2) You are the creator and owner of or have the necessary licenses, rights, consents, releases, and permissions to use and to authorize us and other users of PINE to use your Organizer’s Content in any manner contemplated by PINE and these Terms;
- (3) You are solely responsible for all the personal data that may appear in any Organizer’s Content (such as an address, pictures of any people, their telephone numbers, etc.)
You are prohibited to use the Services in any manner not expressly authorised by these Terms, including without limitation:
- submitting Content that is offensive to the online community, such as content that promotes racism, bigotry, hatred or physical harm of any kind against any group or individual;
- engaging in an activity that involves the transmission of “junk mail” or unsolicited mass mailing or “spam” or harvesting or otherwise collecting personally identifiable information about users, including names, phone numbers, addresses, email addresses without users’ prior consent;
- engaging in activity, or submitting Content, or promoting information that is false, misleading or promotes illegal activities or conduct that is abusive, threatening, obscene, defamatory or libelous;
- submitting Content that displays pornographic or sexually explicit material of any kind;
- submitting Content that contains viruses, Trojan horses, worms, stalkware or any other similar forms of malware;
- engaging in unauthorized commercial activities and/or sales without our prior written consent such as advertising, solicitations, contests, sweepstakes, barter, and pyramid schemes;
- using any robot, spider, other automatic device, or manual process to monitor, copy, or “scrape” web pages or the content contained in the Services or for any other unauthorized purpose without our prior written consent.
PINE Events, Inc. may, but is not obliged to, control, is not responsible for, and makes no representations or warranties with respect to any Content. You must conduct any necessary, appropriate, prudent or judicious investigation, inquiry, research, and due diligence with respect to any Content. You are solely responsible for any Organizer’s Content you upload to PINE.
If you’re a copyright owner or an agent of a copyright owner and believe that any Content infringes upon your copyrights, you may submit a notification pursuant to the Digital Millennium Copyright Act (“DMCA”) by providing PINE Events, Inc. with the following information in writing, (pursuant to 17 U.S.C. 512(c)(3)):
- A physical or electronic signature of the person authorized to act on behalf of the owner of the copyright interest;
- A description of the copyrighted work that you claim has been infringed upon;
- A description of where the material that you claim is infringing is located in PINE;
- Your address, telephone number, and email address;
- A statement by you that you have a good-faith belief that the disputed use is not authorized by the copyright owner, its agent, or the law; and
- A statement by you, made under penalty of perjury, that the above information in your notice is accurate and that you are the copyright owner or authorized to act on the copyright owner’s behalf.
You may submit written claims of copyright infringement by:
writing to the following address: 160 Greentree DR STE 101, Dover, Kent, Delaware, 19904, USA, or
emailing at: email@example.com.
You acknowledge that if you fail to comply with all of the requirements of this Section, your DMCA notice may not be valid.
Links to third-party websites
Some features of PINE may be made available or accessed in connection with third-party services and content that PINE Events, Inc. does not control. PINE may contain links or frame hyperlinks to other websites, some of which are governed by third parties. These links are provided as a convenience to you and as an additional avenue of access to the information contained therein.
We have not necessarily reviewed all the information on those other websites and are not responsible for the content of those or any other website or any products or services that may be offered through those or any other website. Inclusion of links to other websites should not be viewed as an endorsement of the content of linked websites. Users use such third-party content contained therein at their own risk. We are not responsible for any losses, damages or other liabilities incurred as a result of your use of any linked website.
Warranties and disclaimers
Other than as expressly set out in these Terms or any our policies, PINE Events, Inc. does not make any specific promises about PINE and the Services. The information, materials and Services provided through PINE are provided “as is” and “as available”.
To the fullest extent permitted by law, PINE Events, Inc. disclaims all warranties, express or implied, regarding PINE, content and any products or services you may obtain or access through PINE, including, but not limited to, implied warranties of title, merchantability, fitness for a particular purpose and non-infringement of intellectual property.
You understand that PINE Events, Inc. does not participate in creation, organization or hosting of any events and does not sell any tickets to such events. PINE Events, Inc. does not make any promises as to the growth of your events attendance rate, increase of ROI, increase of event performance or success or such other promises and warranties not explicitly laid down on these Terms. We do not warrant that any PINE Application will be compatible with all mobile devices and/or browsers.
PINE Events, Inc. does not guarantee that PINE will be uninterrupted or error-free, that any defects will be corrected, or that PINE is free of viruses or anything else harmful.
Limitation of liability
PINE Events, Inc. is not responsible if any information, User Content, listings available on or though this PINE are inaccurate or incomplete, as well as for typographical errors or omissions relating to pricing, text or photography. We are not making any promises of any kind, including about PINE’s accuracy, adequacy, usefulness, reliability, legality or otherwise. You agree that it is your responsibility to monitor any changes to the material and the information contained on PINE.
You accept sole responsibility for the legality of your actions under laws applying to you and the legality of any item(s) you post on PINE. The Organizer is solely responsible for ensuring that any information and materials relating to the created Events meet all applicable local, state, national and other laws, rules and regulations, and is accurate, true, full and reliable.
In no event shall PINE Events, Inc., its directors, members, employees or agents be liable for indirect, incidental, special, exemplary, punitive or consequential damages, including lost profits, lost data, personal injury or property damage related to, in connection with, or otherwise resulting from any use or inability to use PINE, any sale or purchase made on PINE, including, without limitation, any damages caused by or resulting from reliance by a user on any information obtained from PINE Events, Inc., or that result from mistakes, omissions, interruptions, deletion of files or email, errors, defects, viruses, delays in operation or transmission or any failure of performance, even if PINE Events, Inc. has been advised of the possibility of such damages.
PINE Events, Inc. shall not be liable for any damages, liability or losses arising out of any transaction or relationship between you and other user or Third-Party services provider, whether or not PINE Events, Inc. has been advised of the possibility of such damages.
The foregoing limitations of liability do not apply to the extent prohibited by law. Please refer to your local laws for any such prohibitions.
If any part of the warranty disclaimers or limitations of liability is found to be invalid or unenforceable for any reason or if we are otherwise found to be liable to you in any manner, then our aggregate liability for all claims under such circumstances for liabilities, shall not exceed the total amount of payments made by you to PINE within one year preceding the claim.
You agree to defend, indemnify and hold harmless PINE Events, Inc., its officers, directors, employees, business partners and agents, from and against any and all claims, damages, obligations, losses, liabilities, costs or debt, and expenses (including but not limited to attorneys’ fees) arising from: (i) any breach by you of any of these Terms, (ii) your use/misuse of materials or features available on PINE or (iii) a violation by you of applicable law or any agreement or terms with a third party to which you are subject.
You also agree to reimburse PINE Events, Inc. for any damage, loss, cost or expense PINE Events, Inc. incurs (including fees or costs of attorneys, accountants, professional advisors, and other experts incurred in connection with the defense or settlement of the foregoing) because of your use of PINE for any unlawful or prohibited purpose.
PINE Events, Inc. reserves the right to handle our legal defense however we see fit, including instances when you are indemnifying us. Therefore, you agree to cooperate with us so we execute our strategy.
Applicable law and jurisdiction
Except as otherwise set forth in these Terms or any policies, these Terms shall be exclusively governed by and construed in accordance with the laws of the State of Delaware and the USA, excluding its rules on conflicts of laws.
PINE has been designed to comply with the laws of the State of Delaware and the USA. We recognize that it is possible for you to obtain access to PINE from any jurisdiction in the world, but we have no practical ability to prevent such access. If any material on PINE, or your use of PINE, is contrary to the laws of the place where you are when you access it, PINE is not intended for you, and we ask you not to use PINE. You are responsible for informing yourself of the laws of your jurisdiction and complying with them.
Except where prohibited by applicable law, and without limitation to any statutory rights for consumers, you agree that any dispute, conflict, claim or controversy directly or indirectly arising out of or broadly in connection with or relating to PINE or these Terms, including, without limitation, those relating to its validity, its construction or its enforceability (any “Dispute”) shall be resolved by means of amicable negotiations directly with PINE Events, Inc. team in accordance with the principles of good faith and cooperation. If the consensus may not be reached by the negotiations, the Dispute shall be settled exclusively in the state courts of the State of Delaware, subject to its jurisdiction rules, with applicable substantive law of the State of Delaware and the USA.
All claims shall be brought within one (1) year after the claim arises, except to the extent a longer period is required by applicable law.
By using PINE, you understand and agree that we may send you via email the communications or data from PINE, including but not limited to (i) notices about Services used or requested by you; (ii) notifications about changes to your Account; (iii) updates and information or materials regarding transactions in which you are involved via use of PINE.
Note, however, that some email messages may be more “commercial” in nature than others, as they may advertise a feature of PINE or our merchandise or a service or event in which we believe you may be interested, or may otherwise discuss a marketing campaign or promotion offered by PINE Events, Inc..
We will give you the opportunity to unsubscribe from receiving these commercial emails from us by following the instructions provided in such message(s).
Term and termination
Termination by PINE Events, Inc. We reserve the right, at any time at our sole discretion, to: modify, suspend or discontinue PINE, content, feature or offers through PINE, with or without notice; and/or offer or cancel opportunities to some or all users of PINE. You agree that we shall not be liable to you or to any third party should any of the foregoing occur with respect to PINE.
PINE Events, Inc. reserves the right to take whatever lawful actions it may deem appropriate in response to actual or suspected violations of these Terms, including, without limitation, the suspension or termination of your access and/or account. PINE Events, Inc. may cooperate with legal authorities and/or third parties in the investigation of any suspected or alleged crime or civil wrong.
Termination by you. You may terminate this agreement with PINE Events, Inc. at any time by deleting your Account as set forth in section “Account registration” herein and no longer accessing or using PINE. If you close your Account, all licenses granted in these Terms will immediately terminate. We will delete all data associated with your Account and activity from our servers without liability or obligation to you.
Headings of provisions are for convenience only and shall not be used to limit or construe any provisions of these Terms.
If any provision of these Terms is determined to be unlawful, void or unenforceable, the remaining provisions of these Terms will continue to be fully valid, binding and enforceable.
We may transfer our rights and obligations under these Terms to third party, but this will not affect your rights or our obligations hereunder. You may only transfer your rights or your obligations under these Terms to another person if we agree in writing.
Questions and contact information
If you have any questions or comments about these Terms of Service or PINE, please contact us by:
Emailing us at: firstname.lastname@example.org.
Writing to the following address: 160 Greentree DR STE 101, Dover, Kent, Delaware, 19904, USA.
Disclaimer: The original, legally binding version of this document is composed in English, and may be translated into other languages for the courtesy of our non-English-speaking users. If there are any discrepancies between the English version and a translated version, the English version supersedes the translated version.